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Office of Financial Services > Accounting Operations > Frequently Asked Questions  

Frequently Asked Questions

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Deductions
How do I stop my Union (BFT, 1010, BASA, FASA) dues?Use SHIFT+ENTER to open the menu (new window).

Send a memo to the Union and Payroll.  Please include your employee ID number and sign it.  There is a 30-day wait to stop the deduction.

Deductions
How do I stop United Way deductions?Use SHIFT+ENTER to open the menu (new window).

Send a signed memo to Payroll, include your employee ID number.

Deductions
I know I stopped a deduction, but it still appears on my check stub. Why?Use SHIFT+ENTER to open the menu (new window).

If the deduction is still listed under “Current” and not “Calendar”, contact Paula Guruwatte at guruwatte.paula@brevardschools.org or at 633-1000 ext 650.

Deductions
What happens to my money once it is sent to Bencor?Use SHIFT+ENTER to open the menu (new window).

Once the monies are received at Bencor, you have (2) options:  allow Bencor to administer the monies on your behalf or have the funds distributed to you.  If you elect to have the funds distributed, the money will be subject to the standard IRS withholding rate of 20%.  If you are under age 55, you will also be charged a 10% IRS penalty for early withdrawal.  To request distribution, you must contact Bencor directly at 1-888-258-3422.

Deductions
When I have a garnishment taken from my check how do I go about having it stopped?Use SHIFT+ENTER to open the menu (new window).
You will need to call the petitioner and they will give you a signed paper informing us we can release the garnishment.  You can fax this form to us at 321-633-3534.  Garnishments cannot be stopped without a signed release.
Deductions
Why must I participate in Bencor?Use SHIFT+ENTER to open the menu (new window).

Participation in “BENCOR” is a Board adopted mandatory qualified retirement plan for an employee who is retiring, terminating or entering DROP and has accumulated at least $500 in "Special Pay" (terminal pay, sick leave pay, annual leave, etc.). Features of the Plan include:

·     100% vested in all contributions to the Plan, immediately.

·     Income taxes on contributions and the earnings thereon are deferred until withdrawal.

·     Social Security and Medicare taxes are permanently saved on contributions to the Plan.

Direct Deposit
I’ve closed my account and forgot to notify payroll. What now?Use SHIFT+ENTER to open the menu (new window).

The money is wired to your bank.  The bank will then return it to our payroll account.  The bank sends us a fax the following Monday or Tuesday after payday indicating the funds have been returned.  Payroll then requests an accounts payable check, which will take two or three more days.  Your check may be available the following Friday.

Direct Deposit
When I change my Direct Deposit, how soon does it take effect?Use SHIFT+ENTER to open the menu (new window).

It can take 30 to 45 days to become effective.

Pay
How do I obtain proof of income to qualify for a mortgage or apartment?Use SHIFT+ENTER to open the menu (new window).
Income verifications are completed by the Human Resources Department.  Please fax the request to 1-321-633-3525.  Employee must indicate how they wish to have the completed form distributed on the request (pick up, mail, fax).
Pay
How is my paycheck calculated? Use SHIFT+ENTER to open the menu (new window).

All employees are paid on a standardized pay schedule.  Standardized pay is paid semi-monthly on the 15th and last business day of each month.  Standardized pay consists of equal amounts paid to employees through the fiscal year.  Each employee's total fiscal year earnings for the scheduled number of days worked are divided by the number of paychecks in a fiscal year to reach a gross semi-monthly pay period amount. 

For example:

An instructional employee scheduled to work 196 days in the fiscal year, earning, $36,000 a year, divided by 24 paychecks, equals a $1,500 gross semi-monthly pay period amount. 

A support employee scheduled to work 193 days in the fiscal year, 6.5 hours per day, hourly rate of $11.27.  The hours per day is multiplied by the hourly rate to equal a daily rate of $73.26.  The daily rate is multiplied by the number of days scheduled to work to equal the total gross pay for the fiscal year ($73.26 x 193 = $14,139.18.  The total gross pay is then divided by the number of paychecks in the fiscal year, 21, to equal a gross semi-monthly pay period amount of $673.29.  The gross semi-monthly pay period amount may vary if additional time or overtime is worked. 

Pay
I attended a workshop/in-service and still have not been paid for it.Use SHIFT+ENTER to open the menu (new window).

Payroll does not input hours for workshops or in-services.  Contact the person who put the workshop or in-service hours in to notify them that you have not been paid.  They will arrange for the payment.

Pay
I just earned my Master’s Degree. When will my pay be increased?Use SHIFT+ENTER to open the menu (new window).

Contact Human Resources with that information so they can change your assignment.  The increase will show in the next payroll after Payroll receives the paperwork from HR.

Pay
If a holiday or weekend falls on the 15th or last day of the month, when will I get paid?Use SHIFT+ENTER to open the menu (new window).

If the 15th or last day of the month falls on a holiday or a weekend day then you will receive your direct deposit on the business day before the holiday or weekend day. 

Example:

If the 15th is a Saturday then you will be paid on Friday the 14th. 

Pay
Where is my paycheck/stub? It's payday and I didn't receive one!!Use SHIFT+ENTER to open the menu (new window).

It is possible your time worked was not input into the payroll system.  Check with the payroll contact at your site.

Pay
Who do I contact if I have questions about my pay?Use SHIFT+ENTER to open the menu (new window).
Begin with the payroll contact at your worksite, who is well qualified to answer most payroll related qustions.  If questions arise that they cannot answer, then they will forward the question to the appropriate Payroll Specialist.
Sick and Vacation
Can I buy back unused Sick time?Use SHIFT+ENTER to open the menu (new window).

Yes, the District allows employees to buy back up to ten (10) days during the allotted time frame with certain restrictions.  Please refer to the Sick Buy Back Application further details.  

Sick and Vacation
How is personal leave calculated?Use SHIFT+ENTER to open the menu (new window).

Out of your accumulated sick leave, (6) days may be used as personal leave each school calendar year.  Personal leave hours are listed separately from the sick hours.  However, both sick and personal time is deducted from the SAME available total sick leave balance.  Therefore, if you do not have sick time available, you cannot use personal time.  For example:  If an employee has 8.0 hrs of sick time available and 20 hours of personal time is available, they can only take 8.0 hours of personal time.  After that they are entirely out of sick and personal time.

Sick and Vacation
How is sick leave calculated?Use SHIFT+ENTER to open the menu (new window).

Employees earn (1) day per month for each month of completed employment.  The employee is credited with half a day's sick leave at the end of each pay period as long as they are paid for more than half of the pay period. No employee may earn, during any fiscal year, more than a total of one (1) day of sick leave for each complete month of employment. Also, at the beginning of their employment, employees are given (4) sick days upfront.  These days are NOT EARNED YET.  The total sick hours an employee can earn vary based on the number of hours they work.  For example:  A teacher works 8.0 hrs per day for 10 months of the year, the total hours they can earn in a year is 80.0 hrs (10 days per year).

Sick and Vacation
How is vacation calculated?Use SHIFT+ENTER to open the menu (new window).

Regular full time (261 days or more) employees will earn annual leave as follows:  0-5 years service = 1 day per month; upon completion of 5 years service = 1.25 days per month; upon completion of 10 years of service = 1.5 days per month.

Sick and Vacation
If I terminate employment, am I entitled to receive payment for any remaining sick or vacation balance?Use SHIFT+ENTER to open the menu (new window).

Employees who terminate without retirement are entitled to receive payment for any outstanding vacation balance only.  Those employees who retire are entitled to receive payment for both vacation and sick balance.  Payment of sick balance to retirees is based on length of service.

Sick and Vacation
If I terminate employment, am I obligated to repay the four (4) days of sick escrow?Use SHIFT+ENTER to open the menu (new window).

If an employee terminates without retirement, then yes, repayment is required either by deduction of hours received or corresponding dollars.

Sick and Vacation
If I terminate/retire from employment and I am entitled to receive payment for either sick or vacation balance, will I receive a check for the full amount?Use SHIFT+ENTER to open the menu (new window).

If the amount of payment owed for either vacation or sick balance payment exceed $500.00, then that amount is mandated by District Policy to be deposited, tax free, in a 401-a account with Bencor.  Payment less than $500.00 will be taxed and paid directly to the employee.

Sick and Vacation
When do I receive my four (4) days of sick Escrow?Use SHIFT+ENTER to open the menu (new window).

The four (4) days of sick are deposited in each employee’s absent account base on specified days of service for each position.  It is not to be used until after it is earned.   Administrators=August 1st    Teachers=1st Day returned   Support=30 Days after start date

Sick Bank
I can’t remember if I am in the Sick Leave Bank. How do I find out if I am a member?Use SHIFT+ENTER to open the menu (new window).

Along with the enrollment forms, each school and department will be sent a list of members.  Please check with the secretary at your worksite.

Sick Bank
When can I join the Sick Leave Bank?Use SHIFT+ENTER to open the menu (new window).
Only during the enrollment period or during the first calendar month after your first year of employment.  The payroll contact at your worksite will be given the forms to join.
Sick Bank
When can members use the Sick Bank?Use SHIFT+ENTER to open the menu (new window).

If you have a “Catastrophic Illness” and wish to utilize the Sick Bank, click here for forms and general information.  Or, you may contact Paula Guruwatte via guruwatte.paula@brevardschools.org or at ext. 650.

Tax
I had to pay more money to the IRS this year. How much should I withhold, so that I won’t have to pay them next year?Use SHIFT+ENTER to open the menu (new window).

We are not allowed to give advice on your payroll deductions concerning what you should withhold.  Please contact a tax accountant or the IRS for assistance with this matter.

Tax
If I want to change my tax deductions or take additional taxes from my check and I know what changes to make, how do I proceed?Use SHIFT+ENTER to open the menu (new window).

Fill out a new W-4 form.  If you take out additional taxes you will need to attach a memo informing payroll you wish to have the additional taxes taken out of your main job code only.